Meeting Minutes 2024-02-03

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Facilities Strategic Team Meeting

February 3, 2024 at 9:30 am ET – Microsoft Teams

Present: Alan Goh, Lily Dong, James Chan, Sid Ingham, Victor Ling, Winston Ling, Samantha Ling

Regrets: Gord Chong

  1. Opening Prayer

  2. Starting in the New Year and Goals Moving Forward

Going through the minutes from the previous meeting minutes – Presented by James Chan

    1. Moving from general ideas to specifics

                                               i.     Taking the general ideas presented and using them to form plans moving forward 

                                             ii.     Creating a clear vision of what specifically the facilities strategic team is aiming to accomplish

1.    Looking at what changes may need to happen so the buildings show and reflect how the church wants to serve the community (i.e. welcoming lobby space)

    1. Communications

                                               i.     Showing the process of forming plans for projects

1.    The reasoning behind projects

2.    Technical elements

3.    Showing how the project contributes to accomplishing the vision

    1. Recruiting Members

                                               i.     It is important to have members who are involved in different ministries

                                             ii.     Individuals to contact

1.    Naomi Cheung

a.    Works in the children’s ministry

b.    Director of both March Break camp and Summer Day camp

c.     Works with the students at Cornerstone

2.    Tony and Iris

a.    Leading the international student ministry

3.    Howard Eng

a.    Works in architecture

b.    Involved in the Capital Projects Committee

  1. Getting More Input from the Community

    1. Holding meetings/town halls to give community members an opportunity to ask questions and give feedback

    2. Maintaining good communication with Cornerstone Montessori Prep School

                                               i.     Understanding the constraints due to the regulations for the school

                                             ii.     Ask for a timeline to have a better idea what Cornerstone is doing moving forward

1.    As things stand, Pre-K to Grade 8 are the main aim moving forward

    1. Forming a communications team

                                               i.     Main objective of getting as much input as possible from the community

                                             ii.     Helping in maintaining communication from both sides

                                            iii.     Can be a small team with only a few people

  1. Closing Thoughts

    1. Moving forward, the Facilities Strategic team will be working on narrowing down general ideas to a clear vision

    2. Contacting individuals to join the Facilities Strategic team to ensure that there is a good diversity in perspective

    3. Working on getting more input from the community through methods like holding town hall meetings and the communications team

    4. The next meeting will be February 24 at 9:30 AM on Microsoft Teams

  2. Closing Prayer