Facilities Strategic Team Meeting

July 18, 2023 at 8 pm ET – by Zoom

Present: Alan Goh, Lily Dong, Victor Ling, Gord Chong, Winston Ling, Sid Ingham, Samantha Ling

Regrets: Steve Kwong

1. Opening Prayer

2. Introductions

3. Mandate – Presented by Alan

a. Went through the Facilities Strategic Team document to ensure that all committee members are aware of the purpose and responsibilities of this committee.

b. Went through each point in detail to clearly communicate with all committee members to ensure that everyone is on the same page.

4. Facilitator – Presented by Alan

a. Established that the committee is in need of a facilitator to ensure a more objective view when it comes to plans and ideas moving forward

b. Went through the Facilities Strategic Team document outlining the responsibilities and qualifications of the facilitator

5. Questions

a. Established that there are individuals that the committee can consult as experts to get advice or to assist in contacting the correct people to carry out the project

b. Acknowledged that plans for the facilities have been made in the past

i. Building upwards to have a fourth floor

ii. Plans for underground parking

6. Discussion

a. The committee is encouraged to approach ideas and planning by thinking about the potential as well as the numerous possibilities

b. There has been discussion in the past about moving to another location

i. The general consensus of all groups involved is to stay at Beverley and Baldwin

ii. In the near future, all groups will be posed with the question once again about the possibility of moving locations to reaffirm that they are agreeing to stay at Beverley and Baldwin

Move to have the congregation affirm to stay at Beverley and Baldwin at the next ACM.

Moved by Sid, seconded by Gord – Carried

c. Further discussion was conducted about who would be able to serve as a good facilitator for the committee

Move to have James Chan come on as the facilitator for the Facilities Strategic Team.

Moved by Sid, seconded by Victor – Carried

7. Closing Thoughts

a. There are limitations to the way that the building is currently arranged in terms of what is needed for both CPC as well as CMPS

i. The current entrance layouts have limitations in terms of the possibility of having a lobby area and reception area for CPC

ii. Additionally, if the main entrance is the entrance on Baldwin, it is not very accessible due to the stairs required to get to the sanctuary

iii. Limited space for classrooms for CMPS

b. The height limitations are much higher than before which opens up the possibility even more of building upwards

c. Plans have been drawn up in the past with the main feature of underground parking

i. Winston is responsible for getting access to these plans to share with the committee

d. A meeting with Henry and Margret Hung will be organized by Winston

i. Given their experience with buildings and construction, this meeting will be to brainstorm further possibilities of what can be done with the facilities

ii. It will also be beneficial if James Chan is also available to attend this meeting

e. Previous projects started prior to the formation of the committee

i. Windows

1. Discussions and meetings have been conducted in the past regarding what can and should be done about the windows

ii. Sanctuary Renewal Project

1. Currently paused as it was established that the project would benefit greatly from the formation of this committee

2. One of the main goals is to transform the platform to be a more open space; some progress has already been made towards this goal

3. This project will resume again soon

8. Closing Prayer