Meeting Minutes 2024-03-16

Facilities Strategic Team Meeting Minutes

March 16, 2024 at 9:30 am ET – Microsoft Teams

Present: Alan Goh, James Chan, Sid Ingham, Victor Ling, Winston Ling, Gord Chong,

Howard Eng, Samantha Ling

Regrets: Lily Dong, Naomi Cheung

1. Opening Prayer

2. Reviewing Facilities Requirements Document

a. Reviewing and making changes to the facilities requirements document:

i. Reviewing vision statements for improvements:

1. Improving language for clarity.

2. Adding details for enhanced understanding.

b. Identifying major stakeholders in statements.

i. Ensuring statements reflect "As X, we want to do Y":

1. CYMCI serving as outreach, currently achieved through

recreational programs.

2. CMPS aiming for Montessori integrated education, requiring

flexible space and welcoming classrooms.

c. Adjustments made to the document aimed at providing a clearer picture of

desired facilities to fulfill the vision.

3. Facility Observations and Next Steps

a. Observations on current facilities and future plans:

i. Making do with current facilities.

ii. Adapting facilities to functionally fit needs.

iii. Prioritizing needs before proceeding is essential

1. Taking the low hanging fruit or going forward with a major

intervention

a. Taking advantage of the current opportunity of the

fact all stakeholders have interests that align very well

2. Ensuring that people can see that things are happening and

things are moving

b. Importance of showing progress while ensuring compliance with codes

and requirements:

i. Emphasis on fire safety and accessibility.

c. Considering costs and long-term sustainability:

i. Consistency in maintenance.

d. Evaluation of repair costs vs renovation costs.

e. Exploring building possibilities:

i. Past consultations on maintaining gym and sanctuary, renovating

the building, and adding underground parking.

ii. Maximizing property potential.

f. Seeking architectural consultant input:

i. Exploring partnership opportunities.

ii. Architectural planner to provide insights on maximum opportunities.

iii. Using consultant feedback to refine vision and proposed

changes.

iv. Decision for Winston to contact Jennifer Keesmaat and other

experts for consultation by April - Approved.

4. Closing Thoughts

a. Next meeting will be on Saturday, April 20th at 9:30 AM on Microsoft

Teams.

b. Winston to communicate any changes regarding the meeting schedule.

5. Closing Prayer

Overall Summary

 Reviewed and made adjustments to the facilities requirements document to

better align with our vision and stakeholders' needs.

 Discussed observations regarding current facilities and emphasized the

importance of prioritizing needs and ensuring compliance with codes and

requirements.

 Agreed on action item for Winston to contact Jennifer Keesmaat and other

experts for consultation by April.